Skip to Content

How to Stay Organized When Leasing and Managing a Rental Property

A laptop, coffee cup, and notebook neatly arranged on a desk.As a single-family rental property owner, staying organized is vital. When your time and energy are heavily demanded, this can be tough. You can make staying organized easier by handling your rental properties like a business and creating a specific office space for management duties.

In fact, a leasing office can greatly aid in keeping organized and comfortably managing properties.

Set Aside a Workspace

Select a small spot in your home for property management, even a room corner can suffice. The key is to have a specific area for property management tasks. This will ensure you stay organized and focused on your rental management tasks.

Create and Follow a System

Next, organize your workspace with all the essentials for efficient daily task completion. This should include creating a filing system in your office. A simple method is to create folders for each property and store important documents, such as lease agreements and rental applications, in these folders. Having everything organized and in one place will make it easier to find what you need when you need it.

If your leasing activities are primarily digital, like most property managers, you can create a system using folders on your computer. You can also use cloud-based storage solutions, like Google Drive or Dropbox, to keep your files organized and accessible from anywhere.

Personalize Your Space

Design your office to reflect your tastes, making it a place you like to be. Add photos or artwork to your office for a more enjoyable atmosphere. This will help you stay motivated and organized when working on your rental business.

Set Aside Time

Ensure you allocate time each week to organize your workspace. Just as you plan time for property management, give yourself time for organizing tasks.

For example, go through your business mail and other documents at least once a week and shred anything you don’t need to keep. This approach will keep your office space clear of clutter. Develop a standardized naming system for digital files to keep important information organized and easily accessible.

Investing a few hours each week in your rental business will significantly enhance its efficiency.

Apply these tips to remain organized when handling leasing and management of a rental property. Maintaining an organized office will make being a single-family rental property owner easier and increase efficiency.

However, the most significant time-saver for Durham rental property owners is to hire a quality property management company like Real Property Management Trustworthy to handle all the day-to-day management tasks. This allows you to concentrate on the bigger picture while we handle the details. Contact us online or at 984-666-0912 to learn more about our top-notch property management services.


Originally Published on April 29, 2022

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details